EXHIBITOR RESOURCES

Questions?

Registration
Andra Istodor

Exhibit & Sponsorship Fulfillment
Fulfillment Team
Maddie Walczak

Sales
Sky Wang

Marketing, Media & Public Relations  
Gail Norris

Membership
Gail Norris

Below are resources to help you plan, exhibit and promote your company more effectively.

Location
The 2025 INCOMPAS Show is taking place November 2-4, 2025, at the JW Marriott Tampa Water Street, in Tampa, Fla. The exhibit hall will be in the Tampa Bay Ballroom 5, and the Deal Center will be in the Tampa Bay Pre-Function. View the floor plan.
 

Exhibitor & Sponsor Service Kit
Access the Exhibitor & Sponsor Service Kit. Willwork is the official decorator of this event. All other official vendors are listed within this manual. Please refer to this online manual for all show information, such as shipping, booth furnishings, AV services, and more.


Important Deadlines
September 5 – Early Bird Registration Deadline
September 29 – Advance Shipping Begins
October 1 – Willwork Artwork Submission Deadline
October 3 – Hotel Reservation Cut Off Date
October 10 – Willwork Advance Order Discount Deadline
October 13 – Encore AV, Internet and Electrical
October 20 – Lead Retrieval Advance Order
October 24 – Advance Shipping Deadline
November 1 – Direct to Show Shipping Starts
November 2 – Direct to Show Shipping Ends

 

Exhibitor Schedule*
*Please note that this schedule is subject to change

Exhibitor Move-In
Sunday, November 2        
2:00 p.m. – 7:00 p.m. 

Exhibit Hall Schedule
Monday, November 3        
7:30 a.m. – 6:00 p.m. Exhibit Hall, Deal Center and Meeting Rooms Open
7:30 a.m. – 8:30 a.m. Breakfast 
11:30 a.m. – 1:00 p.m. Lunch
4:00 p.m. – 6:00 p.m. Opening Reception 


Tuesday, November 4
7:30 a.m. – 5:00 p.m. Exhibit Hall, Deal Center and Meeting Rooms Open
7:30 a.m. – 8:30 a.m. Breakfast 
11:30 a.m. – 1:00 p.m. Lunch
4:00 p.m. – 5:00 p.m. Happy Hour

Exhibitor Move-Out
Tuesday, November 4
5:00 p.m. – 8:00 p.m. 



Order Forms

 

Exhibitor Registration

Registration will open in late May 2025.

You must register for the event before making a hotel reservation. You will receive the hotel booking link in your registration confirmation email. The Early Bird Deadline for registration is Friday, September 5.

Participating companies can purchase additional passes for $550 (members) or $750 (non-members) per person. 

For registration questions or comments, or if you need to make updates to existing registrations, please contact aistodor@incompas.org.
 

Housing Accommodations

Housing will open in late May 2025.

INCOMPAS has negotiated room rates at the hotels below. The room rates will be available until Friday, October 3, or until the room block is sold out, whichever comes first. Hotel and travel information can be found here.
 
JW Marriott Tampa Water Street – $309 per night, plus taxes
510 Water Street
Tampa, FL 33602
813-221-4950

Tampa Marriott Water Street – $269 per night, plus taxes
505 Water Street
Tampa, FL 33602
813-221-4900



Sponsorships
If you are interested in sponsoring at The 2025 INCOMPAS Show, please view our prospectus or contact Sky Wang at swang@incompas.org.

Exhibitor Registration and Materials
Exhibitor Registration and Materials
Exhibitor Registration and Materials
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