INCOMPAS is committed to protecting your privacy. The following explains what information we collect about you, how we use it, and what choices you have regarding this information. This policy applies to all information collected from or submitted to incompas.org, show.incompas.org, policysummit.incompas.org, our show mobile app, or to INCOMPAS employees or contractors.
What We Know About You
In general, you can browse our websites without telling us who you are or revealing any personal information about yourself. As with many websites, our sites automatically recognizes your domain name, IP address, browser version, operating system and the referring site you passed through to reach our site. These do not specifically identify you. This information may be used for website traffic analysis and is treated confidentially.
Any additional information you provide, such as your name, organization, job title, address, telephone number, email address, and interests, is collected only upon your consent. You must, for example, provide such information whenever you join as a member of the association; sign up for an email newsletter; register for, or sponsor, an event; or sign up to participate in an INCOMPAS event, such as exhibiting or leasing a meeting room.
How We Use What We Learn
Information we collect is used to manage our operations, serve our members, improve the content of our websites, and to provide you with any information you've requested. We also compile and use this information so that we may keep you apprised of INCOMPAS events, news, and ongoing work. For example, we use contact information we have gathered to respond to inquiries, provide information about INCOMPAS events and services, and provide information about important public policy issues.
We may use third parties (contractors) to process your information on our behalf. For example, we work with other companies to assist in certain aspects of our operations, such as assistance with event sign-up and fulfillment and the processing of credit card transactions. These companies may collect personal data directly from you. These companies are required to meet data protection standards that are equivalent to or exceed our privacy policy.
There are other times when we may share your information:
- When you have provided us the information to share with other INCOMPAS members or INCOMPAS event participants.
- When you have provided us the information for publication purposes, such as in The INCOMPAS Show Guide.
- When we are required to by law, such as to comply with a subpoena, warrant, or similar legal process.
- When we believe that such disclosure is necessary to protect public or individual safety.
How We May Use “Cookies” and Why
Our websites may use "cookies" to improve your navigation through our sites and to help us make the sites more useful to you. A "cookie" is a small text file on your computer's hard drive that our sites may use to collect information about how you use our sites. The cookie transmits this information back to our sites each time you visit a page on ours sites, thus allowing us to identify our most popular pages, features, and data. We may use this information to improve our site to more effectively meet your needs.
You can control or delete cookies as you wish. You can delete all cookies that are already on your computer and you can set most browsers to prevent them from being placed.
Choices You Have
If you wish to opt out of receiving communications from us at any time, please let us know by emailing privacy@incompas.org. You can also contact privacy@incompas.org to request to see your personal data, to request that we correct or delete your personal data, or to raise a complaint on how we have handled your personal data. You also have the right to lodge a complaint with the relevant supervisory authority in your home country.
How We Will Protect Your Personal Information
We take appropriate physical, electronic, and managerial measures to ensure that we keep your information secure, accurate, and up-to-date. We will keep your data only as long as is reasonable and necessary or until you ask us to delete it.
We will keep your information confidential except where you have consented to disclosure (as described above) or disclosure is required or permitted by law (for example, to government bodies and law enforcement agencies).
Links to Other Third-Party Sites
Our websites may contain links to other third-party sites, including those produced by other organizations. INCOMPAS is not responsible for the privacy practices or the content of any third-party site.
Changes to Our Privacy Policy
INCOMPAS has the discretion to update this privacy policy at any time. When we do, we will revise the updated date at the bottom of this page. We encourage you to frequently check this page for any changes to stay informed about how we are helping to protect the personal information we collect. You acknowledge and agree that it is your responsibility to review this privacy policy periodically and become aware of modifications.
Your Acceptance of Our Privacy Policy
By using our websites, mobile apps and services, you signify your acceptance of this privacy policy. If you do not agree to this policy, please do not use our site or services. Your continued use of our sites and services following the posting of changes to this policy will be deemed your acceptance of those changes.
Contacting Us
If you have any questions about this Privacy Policy, please contact us at privacy@incompas.org.
This document was last updated on August 20, 2018.